Land
of Canaan
Homeowner’s
Association
Annual
Meeting
June
28, 2008
The
Land of Canaan
Homeowner’s
Association held its
2008 meeting at the
Canaan Valley State
Park on Saturday, June
28, 2008 at 1:00 p.m.
Board Members
present were Lawrence
“Skip” Eller,
President; Lyda
Lister,
Vice-President/Treasurer;
Jerry L. Helmick,
Secretary; Bruce
Stalnaker, Board
Member; Ron Roth Board
Member and Cindy Cook,
Resort Manager.
Represented:
74 unit weeks
Attendance
72 guests
President
Lawrence “Skip”
Eller called the
meeting to order
followed by the Pledge
of Allegiance.
Resort
Manager, Cindy Cook
read the proof of
notice.
Reading
of the minutes from
the June 30, 2007
meeting:
Ron
Roth moved to dispense
with the reading of
the minutes; seconded
by Bruce Stalnaker;
motion carried.
Report
of Officers:
Lyda
Lister, Vice
President/Treasurer
– “I’m going to
give me time for any
questions.
You see before
you a list of
accomplishments we
have made and we hope
that you will go over
and see for yourself
the changes we have
made.
The beautiful
“A” building.
So at this time
if there are any
questions I am going
to give my time for
questions.
Jerry
L. Helmick, Secretary
– I would like to
follow Lyda and allow
you the chance to ask
any question that you
may have.
Again…I am
still working hard to
keep our website up
and going and as
current as possible.
We have a
couple of new projects
pertaining to the
website that we are
going to begin working
on. We are going to have our sales and rental agreements
available to be
downloaded from our
web site and we are
going to develop a new
page for those of you
who want to swap your
units with another
owner.
So please keep
checked out our
website for those
updates that will be
coming soon.
Any questions?
S)
One of the
owner’s spoke up and
said they think the
swap page is a great idea.
Jerry
asked that the
association cooperate
with this transaction
and make sure that the
resort is made aware
of any unit swaps.
Q)
Lisa Porter –
Is the swap for
ownership or usage?
A)
The swap is for
ownership.
Bruce
Stalnaker -
Good
Afternoon…this is my
third year with this
board and I’m
running for another
term.
And I think if
you look at all the
improvements…we have
spent over 110,000
last year, we have
made a lot of
improvements.
I will do as
Lyda and Jerry and
allow my time for
questions.
Q)
A1-30 anytime you have
the a/c running and
the washer dryer
running at the same
time it trips the
circuit breaker will
the new a/c’s
current this problem.
A)
We think so…the new
a/c’s are more
energy efficient so
hopefully that will
help but if there is a
problem we will see
that it gets taken
care of.
Q)
A1-30 Last year we had
a problem with the
refrigerator not
getting cold has a new
refrigerator been
placed in that unit.
A)
ALL of the appliances
are new.
I’m not sure
if it has been
replaced or simply
repaired.
There are no
appliances that are
older than 7 years.
Ron
Roth – I’m glad to
see everyone here you
are the heart of the
group that owns that
cares to share your
thoughts.
My next-door
neighbor said
yesterday as he was
cleaning some paint
brushes that it was
probably cheaper to by
new paintbrushes than
to try to clean them.
We are glad to
see you here. I am
from Buckhannon.
This is my
second year on the
board and I have
really enjoyed it.
We have been
working really hard to
keep the dollars down
as much as we could.
As everyone
knows minimum wage had
gone up this year and
it has forced us to
raise some salaries.
And that is
part of the reason for
the increase in
maintenance fees for
this year. We try to
keep things new and
working.
We will be
staring on “B”
building this fall.
Q)
Do you
anticipate any special
assessments for this
upcoming year?
A)
No we do not
anticipate.
President
Eller acknowledged two
of Land of Canaan’s
staff Brittany and
Winnie. Brittany is our full time receptionist and Winnie is our full
time Recreation
Director.
President
Eller acknowledged
Doug Richie owner of
Points Professionals.
Doug has a
young lady working
with him that is
learning the points
system Debbie Stevens
who also handles our
sales and rentals.
If you have any
questions you can see
one of them after the
meeting today and they
will be happy to
answer any questions
you may have.
President
Eller acknowledged
Cindy Cook our resort
manager.
Cindy will be
having her 20th
year anniversary with
us this fall.
President
Eller informed the
association that
normally when they
come in they are
normally greeted by an
additional staff
member, but she
couldn’t be with us
this year because she
just gave birth to a
baby girl earlier this
morning.
President
Eller would like to
encourage you to drive
over and take a look
at the recent upgrades
that have taken place
at the resort.
“A”
building has new vynle
siding, new windows
and exterior doors;
new patio decks; new
trim and it is set up
so that the front door
and patio door are
keyed alike.
Those same
upgrades will be
started on “B”
this year.
We are still
doing the points
program.
We did have the
special assessment for
the water system
upgrades and the final
steps for those
upgrades were approved
yesterday and will
begin this fall.
President
Eller introduced Doug
Richie of Points
Professionals.
With the RCI
Points Program we have
been here at Land of
Canaan for the past 4
to 4 ½ years.
I am very
excited to have Debbie
Stevens working and
talking to the owners
and guests as they
come in.
If you have any
questions we will be
here after the meeting
to try to help you. RCI points has been around now for 8 years and is continuing
to grow.
Out of the 4000
RCI affiliated resorts
Points Professionals
just went over the
1000 mark.
The resort
looks beautiful and
the staff and board
are great to work with
and we look forward to
continuing to work
with the resort.
I thank you for
the opportunity to be
here.
President
Eller introduced
Debbie Stevens of
Stevens Realty &
Management. I would like to welcome everyone here. I am certainly the new girl on the block.
The board met
with me last year and
gave me an opportunity
to work with and for
you homeowners. I am Debbie Stevens the owner and broker of Stevens Realty in
Parsons and Belington.
I want to say
that from the
beginning Jerry your
secretary gave me the
recommendation and
I’m trying hard to
live up to that
recommendation.
He said that he
thought I could do the
job and it has been
almost a year of
learning but I’m
starting down the home
stretch. The board and the staff have been extremely good to work
with.
Coming into the
situation of renting
units, reselling
units, taking
delinquent units and
turning them into new
ownership and learning
the Points Program has
been a learning
experience.
Everyone on
staff at the resort
works very hard to
make the experience at
Land of Canaan a good
one.
Rentals are
doing well.
Currently we
have 56 units by
owners and 13 units
for sale by the
association.
I have sold 3
units owned by the
association; 5 points
conversions and 11
units for owners.
Question
and Answer Session:
Q)
F5-35 – I use to be
a schoolteacher
several years ago.
I always hated
it when a
schoolteacher would
punish an entire class
for something that one
or two people have
done.
I find myself
in this situation here
with this resort. I know we have some delinquent owners…my wife and I have
owned here for over 20
years and we have
never been late on our
maintenance fee.
But if we want
to bank something for
next September we
can’t do it because
we don’t have next
September’s dues
paid.
I think that is
wrong…there has got
to be a way the board
here to identify those
who aren’t paying
their maintenance fees
and not let them
exchange and not put
that on me.
A)
This is not only a
board decision but
also a RCI
requirement.
RCI contacts
the resort and ask if
the maintenance fee
for that unit and year
been paid and if it
hasn’t then RCI will
not allow you to bank
and exchange that unit
week unit the
maintenance fee has
been paid.
Q)
A6-30 Are there any
plans to improving or
adding to the
playground?
A)
Not at this time but
please give our resort
manager some ideas and
she will bring those
ideas to our
attention.
Q)
C4-22 when will the
board be getting to
the “C” building
upgrades?
A)
Next year.
We do one
building per year and
this year we are
working on “B” and
next year it will be
“C” building.
Q)
A1-35 Can you pay your
maintenance fees when
you check-in?
A)
Yes
Q)
C4-27&28 Can
something be done with
the playground surface
and equipment?
A)
We will entertain any
suggestions.
Q)
I would like to see
the resort consider a
fire pit and splash
pad at the pool.
A)
We will discuss this
suggestion.
New
Business
Consideration
of the proposed Budget
– E5-30 moved to
accept the recommended
budget; seconded by
C3-35; motion carried.
Door
Prizes were given out.
Election
of 2 Board Members –
President Eller opened
the floor for
nominations. D5-51 nominated Bruce Stinker; Lydia Lister nominated Jerry
Hemlock.
Ron Roth moved
that nominations be
closed; seconded by
A2-35.
President Eller
opened floor for
discussion; motion
carried.
President
Eller cast the
deciding vote.
Our two new
board members are
Bruce Stalnaker and
Jerry Helmick.
Q)
A6-1 I understand that
the hot tub at the
pool is down will it
be repaired?
A)
We will be looking at
that repair in the
fall.
Q)
A6-1 has anything been
done with the mean dog
that keeps attaching
people at the resort?
A)
Yes, we have spoken to
the owner and we are
trying to monitor the
situation.
Q)
G1-29 I thought we
were going to try to
consulate mailing and
save on paper and
expenses but yet I own
two units and received
two separate mailings.
Also what is
being done to help
conserve energy?
A)
Yes we are trying hard
to consulate mailings
please see Cindy for
that.
Also we have
switched all major
appliances to more
energy efficient
appliances and we are
constantly looking for
ways to save energy.
Q)
D1-
I would like to
see Crock Pots
purchased for every
unit.
A)
I don’t see how we
can afford to do that
but we will get a half
a dozen and have
available in the
office for those who
want to use them.
Q)
RCI exchanges are
getting hard to
find…what is the
deal?
A)
We agree but can only
speculate that it is
because of the Points
Program.
S)
B6-28 I have no
problems with anything
I feel that everything
is working well.
Thank
you.
Meeting
adjourned.
